May 20, 2020

COVID-19 Return To Work Scheduling Tools

As COVID-19 restrictions begin to lift, social distancing will likely be the new norm for the next while. Here are some helpful ways you can use QReserve to support your unique reopening plan:

"Staff Schedule" Resource

If you are looking for a way to schedule your staff, consider creating a single resource called "Staff Schedule". Staff members will receive email notifications for any bookings made on their behalf. They can also view the Staff Schedule Calendar directly in the application.

Pro Tips:

  • Add a set number of units to the "Staff Schedule" resource to enforce a maximum number of people that can be scheduled at a time. For example, if your facility can only accommodate 5 people at a time, set the number of units to 5 and name the unit "staff members".
  • To stagger the timing of staff members entering and exiting your facility, add a buffer time restriction to your "Staff Schedule" resource.

Check-in- Check-out Procedures

Not only are kiosks a great way to display reservation activity, but they can also be used to enforce check-in check-out procedures when entering and exiting your facility. Staff members can easily verify their arrival by clicking "Check-In" and entering their unique PIN. Contact-less barcode scanning features are coming soon to make check-in even easier! Administrators can track these transactions in the Actual Usage Report.

Live Resource Maps

Live Resource Maps provide great visualisations of your facility's activity. Based on reservation data or actual usage data (e.g. from check-in check-out procedures) you can display live maps on kiosks outside of your facility to help inform people of the activity level.

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Credential Requirements

Using QReserve's Credentials Management tool, automatically ensure that your users' credentials and training are up-to-date and prevent access to resources where an individual without current training could create safety and/or liability concerns.

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Resource Blockers

Resource blockers can be used to enforce social distancing practices. Blockers allow the calendar of one resource to block the calendar of another resource if, for example, you have two pieces of equipment that are side by side. Use the blockers feature to create a bidirectional block and ensure that when one resource is in use, its neighbour will be automatically marked unavailable.

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Deactivating or Hiding Resources

Perhaps you have some resources that you simply do not want accessible during this period in time. Deactivating resources will temporarily remove them from your active resource list. Deactivated resources can be reactivated at any time.

You can also temporarily disable resource reservations and set the resource visibility to be hidden to users who cannot reserve.


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